Visiting tradesmen

Q.I have been asked to create a policy/document for visiting tradesmen to the practice covering data protection? E.g.  IT consultant, the plumber, lab tec, etc. Does anyone have such a document they could forward me to help?

A.We have a visitor’s book that all tradesman sign in and out.  It has the date, time (in & out), company name and purpose of visit. At the front of the book we have printed – principals of confidentiality, data protection, code of practice, disclosure to third parties and practice rules, available for the tradesman to read.

A.You should have a contractor’s policy in place as they have to be aware of the practice H&S policy as you do of theirs 

*A third party confidentiality agreement template can be found in the template section

August 2015